The Special Education Billing & Contracts Module is part of SPEDfi's integrated Business Solutions Suite. It is a customized, dynamic system for all special education contract and billing needs and it is designed to work independently or in conjunction with other customized modules.
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Your institution can deploy the Special Education Billing & Contracts module as a stand-alone or choose to integrate it with other SPEDfi modules at any time.
All SPEDfi modules are built on four foundational principles: Accuracy & Completeness, Efficiency, Transparency, and Data Privacy & Security. Data integration supports communication between this module and any other module that meets other finance and administration needs.
Features Summary
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Monthly invoices are generated based on each student’s Individualized Education Program (IEP)
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Client-facing monthly invoice details (amount and cost of services and tuition) are generated for each student and are attached to the student record
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When students’ services, programs, billing districts, or other relevant variables change invoices are automatically calculated and revised
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Invoices can be emailed to billing districts directly from the SPEDfi interface
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Invoices data can be downloaded in a format compatible with upload into the general ledger software
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Annual services, tuition, and total cost are calculated and updated dynamically when IEPs change by student and by billing district
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Total sent and paid invoices and outstanding amounts are calculated by student and by billing district
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Late payments can be flagged
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Reports and dashboards for leadership use such as monthly and annual revenue by district, by school, by program, and necessary staffing levels are generated and updated dynamically
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Circuit Breaker Reimbursement reports are generated and updated dynamically by district
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Flag IEP expiration dates and 30-, 60-, 90- day letters
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Annual student contracts are generated and attached to the student record
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Annual contracts can be emailed directly from SPEDfi interface
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Any documents and notes can be attached to the student record
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Create related lists: students, parents/guardians, district staff
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Audit trails are created - each user's interaction with the system is timestamped
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Data access is job-related and user-specific, ensuring HIPAA compliance
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Data privacy and security are ensured through multifactor authentication
The Special Education Billing & Contracts Module meets all your contracting and billing needs, eliminates billing errors, significantly increases efficiency, ensures data privacy and security, and provides the required audit trail.