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The Special Education Billing & Contracts Module is part of SPEDfi's integrated Business Solutions Suite. It is a customized, dynamic system for all special education contract and billing needs and it is designed to work independently or in conjunction with other customized modules.

Your institution can deploy the Special Education Billing & Contracts module as a stand-alone or choose to integrate it with other SPEDfi modules at any time.

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All SPEDfi modules are built on four foundational principles: Accuracy & Completeness, Efficiency, Transparency, and Data Privacy & Security. Data integration supports communication between this module and any other module that meets other finance and administration needs.

Features Summary

  • Monthly invoices are generated based on each student’s Individualized Education Program (IEP)

  • Client-facing monthly invoice details (amount and cost of services and tuition) are generated for each student and are attached to the student record

  • When students’ services, programs, billing districts, or other relevant variables change invoices are automatically calculated and revised

  • Invoices can be emailed to billing districts directly from the SPEDfi interface

  • Invoices data can be downloaded in a format compatible with upload into the general ledger software

  • When IEPs change annual services, tuition, and total cost are calculated and updated dynamically by student and by billing district

  • Total sent and paid invoices and outstanding amounts are calculated by student and by billing district

  • Late payments can be flagged

  • Reports and dashboards for leadership use such as monthly and annual revenue by district, by school, by program, and necessary staffing levels are generated and updated dynamically

  • Circuit Breaker Reimbursement reports are generated and updated dynamically by district

  • Flag IEP expiration dates and 30-, 60-, 90- day letters

  • Annual student contracts are generated and attached to the student record

  • Annual contracts can be emailed directly from SPEDfi interface

  • Any documents and notes can be attached to the student record

  • Create related lists: students, parents/guardians, district staff

  • Audit trails are created - each user's interaction with the system is timestamped

  • Data access is job-related and user-specific, ensuring HIPAA compliance 

  • Data privacy and security are ensured through multifactor authentication

The Special Education Billing & Contracts Module meets all your contracting and billing needs, eliminates billing errors, significantly increases efficiency, ensures data privacy and security, and provides the required audit trail.

Special Education
Billing & Contracts

Invoice Details
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